What Recruitment Software and Tools Do We Use at Emanate Technology?

As tech recruitment professionals, our days are very busy. Therefore, the team at Emanate Technology wants to be sure we’re using every minute of our day as efficiently as possible. But for us, efficiency doesn’t just mean speed. It means using technology intelligently to enhance the quality of every interaction we have with clients, candidates, and contractors. To remain the best technology recruitment agency in Australia, this means investing in the best tools. But it also means investing just as much in building genuine human connections, which are so crucial in recruitment.

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Ever wondered what tools and software we use at Emanate? Karl White, Emanate Technology’s Chief Operating Officer (COO), speaks about the role technology plays in recruitment.

Emanate’s approach: balancing people and tech

At Emanate, we have a selection of software and tools that help make our business run smoothly, but as always, with a people-first approach. Recruitment is all about making human connections, and the best way to make those connections is with genuine, face-to-face conversations. However, with everything a recruitment consultant has to do in an average day, it can be challenging to find time.

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“When I came on board as Chief Operating Officer, I wanted to make sure we had scalable end-to-end systems, technology and processes to enable us to grow,” Karl says. “But more importantly, I wanted to make sure our processes were really serving the needs of our clients, candidates, and contractors.”

With the right selection of tools and software, the team at Emanate focuses on meeting our customers’ needs. The more effective the technology, the more time we have to spend with you.

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Automation and AI in recruitment today

Most of us are no strangers to AI and automation these days. And it seems like every aspect of our lives is utilising tech in some way. According to McKinsey, AI use is increasing in most areas of business, including recruitment and tech talent, with 78% of companies using AI tools in the workplace.. Although AI has advantages, at Emanate Technology, we want to ensure that the majority of our tech recruitment approach is human-centric. 

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“We know people are becoming fatigued by AI and automation in the hiring process; even just getting a generic email from a bot,” Karl says. “The main way we use AI or automation currently is to free our staff up from repetitive and time-consuming tasks so that they have more time to provide outstanding service to our candidates, contractors and clients.”

To achieve this goal, our systems use intelligent automation to help us stay connected with our networks. This means reminders to check in with contractors, notifications when assignments are coming to an end, and automated communication flows that keep relationships active without losing the personal touch. Technology enhances how we work, but people remain at the heart of everything we do.

Turning Data Into Strategy

At Emanate Technology, we invest in leading technology, data systems, automation, and cybersecurity that keep our consultants, clients, and candidates ahead of the curve. We therefore hold ourselves to the same standards of innovation as the companies we partner with.

Market insights reports

Our market intelligence tools give our clients a clear, data-backed view of the wider talent landscape. Through detailed Talent Insights Reports, we help clients understand trends in skills, availability, remuneration, diversity, and competitor hiring activity. This transforms hiring from a reactive task into a proactive strategy, helping businesses plan for future workforce needs.

Our Talent Insights reports play a key role in improving hiring by giving our clients a clear, data-backed view of their workforce and the wider talent market. We use them to analyse trends such as talent flow, skills availability, and how a client’s employee value proposition compares with their competitors. This helps our clients make smarter, faster decisions about where to focus their recruitment efforts, how to shape their value proposition, and how to plan for future workforce needs.

Data and analytics

Using advanced analytics and reporting tools, we monitor recruitment metrics in real time across every stage of the process. This includes ratios like jobs to placements, candidate submissions to hires, and interview outcomes. By analysing this data, we can pinpoint exactly where delays or drop-offs occur, identify which approaches deliver the strongest results, and help clients optimise their own hiring strategies.​

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Other software and tools we use at Emanate

We’re always adapting our approach to tech in the recruitment process to continue delivering the best IT recruitment experience to our customers. We go beyond standard recruitment tech. Our systems are designed to give our consultants and clients smarter, data-driven insights that shape long-term hiring success. By combining real-time analytics, market intelligence, and automation, we’re redefining what “efficiency” looks like in recruitment.

​Customer relationship management systems

These make it easier for us to nurture relationships with our candidates and clients. They track every interaction we have, manage marketing campaigns, and help us match great candidates with amazing clients. They help us gain insight into the candidates and clients and the type of tech jobs or talent they are looking for, so that we can deliver a highly personalised service every time.

These central databases support the workflow and logistics of the hiring process. Doing everything from creating job postings to organising candidate applications and scheduling interviews, they’re like a one-stop shop for managing recruitment tasks.

Workflow automation tools

Automation has come a long way in the past few years. We use this technology to automate tasks that can be done more quickly and accurately by a computer, while enabling our consultants

to work smarter and faster, with access to clean, up-to-date data and automated workflows that reduce admin and improve accuracy.

For our clients, this translates into quicker placements, better reporting, and a more personalised service. These tools also enable our business to scale easily and adapt to different client systems and requirements. Whether we’re managing a high-volume recruitment campaign or delivering tailored support to a single stakeholder, automation helps us stay organised, responsive, and ahead of the curve. 

Timesheeting, payroll and invoicing software

Emanate Technology has highly effective payroll and invoicing systems and processes. Our technology allows our contractors to enter their hours worked online via mobile or desktop, and for their on-site supervisor to approve those hours online. Once approved, the hours are sent to our payroll system for payment at the next pay run. Similarly, the approved hours are used to raise invoices in our accounting software, which are sent directly to our individual clients for payment.

Emanate has contractors working across all aspects of tech, including cyber security, data, project services, and more. To manage everyone’s pay, timesheets, superannuation contributions, and tax, we use dedicated recruitment-industry-specific timesheeting and payroll software. Also, since we give our contractors the option of fortnightly or monthly pay, these tools make it easy to automate customer preferences.

The best technology recruitment agency with a human-first approach

Working in the tech space, we know how important having highly effective and state-of-the-art technology is to the successful running of a business. But as recruitment consultants, no technology can replace face-to-face conversations with our clients and candidates. So, rather than using automation and AI to spam your inbox, we use them to give our consultants more time to spend with you.

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The future of recruitment software and tools is likely to become more AI-driven, and this type of automation certainly has its place. We’ll continue to invest in the best tools and resources to help our team, but our priority will always be building genuine connections and getting results for our candidates and clients.

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Explore working with us

We want to continue our reputation as the best technology recruitment company in Australia. So, we’re always evolving the tools and software our team uses to deliver you the best service and results.

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Get in touch with Emanate Technology to explore your next opportunity in tech or to find your next great hire.