Program Risk and Assurance Officer

About the Role We are seeking an experienced Program Risk and Assurance (OR Program Support) Officer to join a large state government department. This role involves working closely with the Program Office in an administrative capacity to implement the Managing Successful Program (MSP) framework for an ongoing, nationally recognised piece of work spanning multiple states.

What You Will Be Doing

• Supporting the Program Office Portfolio Risk Analyst in undertaking project assurance and risk analysis.
• Identifying, assessing, mitigating, and monitoring risks within the program.
• Utilizing risk frameworks, risk registers, and risk matrices to assess risk health.
• Conducting internal audits, assurance reviews, health checks, quality reviews, and independent assurance reviews.
• Assisting with the compilation of program/project information, maintenance of program/project files, and preparation and presentation of management reports.
• Coordinating and providing secretariat support for the Program’s governance boards and committees, including scheduling meetings, preparing agendas, distributing meeting papers, and recording accurate minutes.
• Ensuring efficient setup of meetings, including logistical arrangements, technology support, and distribution of relevant materials.
• Liaising with senior stakeholders, including high-level executives and their assistants, to facilitate meeting coordination and ensure timely flow of information.
• Maintaining and managing program inboxes, records, action registers, and following up on committee decisions to support governance and accountability.
• Preparing and formatting correspondence, briefing materials, and reports in accordance with governance requirements and departmental standards.
• Supporting the implementation of governance processes by ensuring compliance with relevant policies, procedures, and Terms of Reference.
• Fostering positive working relationships with internal and external stakeholders to support effective communication and coordination.

• Demonstrated analytical, conceptual, and problem-solving skills with the ability to coordinate multiple tasks within agreed priorities, timeframes, and accountabilities.
• Proven experience in providing high-level administration support, including agenda preparation, minute-taking, and meeting coordination.
• Strong organisational and administrative skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to engage with senior executives and key stakeholders professionally.
• Proven ability to maintain confidentiality, accuracy, and attention to detail in handling governance and committee-related matters.
• Proficiency in Microsoft Office Suite and other relevant digital collaboration tools to support meeting setup, coordination, and document management.